Central Contract
Requisition Processing
The requisition process starts when the Government User selects products or services to procure and ends when a purchase order (PO) has been sent to the Supplier.
- Product Selection
ePerolehan allows the Government User to select products or services to be procured from the electronic catalogue stored in a central repository.
- Requisition Creation
As the Government User selects the products, ePerolehan will register the selection of products on the electronic requisition cart.
- Requisition Approval
ePerolehan supports online approval of purchase requisitions that are submitted.
- Purchase Order Generation
On completion of final level approval of the requisition, the purchase order ("PO") will be automatically generated by ePerolehan.
Order Fulfilment
The order fulfilment process involves acceptance of the PO by the Supplier, fulfilment of order by the Supplier and confirmation of receipt of goods or services by the Government User.
- Acceptance of Purchase Order
Once the PO has been generated and sent to Supplier, they are acknowledged and accepted by the Suppliers.
- Fulfilment of Order
Upon acceptance of the PO, a delivery order will be generated and sent prior to the actual delivery of goods.
- Acknowledgement of Goods Received
Upon checking and verification of the physical goods delivered or services rendered, the Government User is required to acknowledge receipt of goods in ePerolehan and generate a Goods Received Note (GRN).
- Purchase Order Matching
In order to enable payment, matching of PO, goods received notes, invoices and other supporting documents will be conducted.
- Payment Advice Creation
Upon successful matching of all relevant documents, a payment advice will be generated by ePerolehan and routed to the Government's legacy system for voucher generation and payment processing. The Government will make payment to Suppliers in accordance with the terms and conditions of the contract entered into between the Government and respective Suppliers.
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