Quotation and Tender

ePerolehan is offering a comprehensive procurement system through the process of Quotation and Tender, which will be automating the entire system, starting from a formal application from user’s workplace, proposal preparation, advertising, evaluation, invitation to the suppliers, up to payment completion.

Quotation:

• Quotation process is for any purchase with a total value of RM100,000 but less than RM200,000.
• Through the quotation process, invitation is sent out to the identified suppliers which enables prompt response from the suppliers

Tender:

• Tender is for procurement with the value of RM200,000 or more.
• The suggested system will simplify the procurement process, as online transaction will be quickly and securely implemented.
• It multiplies efficiency and noticeably reduces turnaround time and related costs.

SOME OF THE FUNCTIONS AND BENEFITS OF THE QUOTATION AND TENDER PROCESS THROUGH EPEROLEHAN:

• STATUS MONITORING: This system will monitor the status of Purchase Order that has been sent out.
• CONSOLIDATED PROPOSALS: Proposals that have been received will be consolidated automatically for analysis. The Technical and Financial Proposals will be separated automatically and directed to the respective committees for decision making.
• DOCUMENT SECURITY: Proposals that have been accepted from the suppliers will be kept in a secure document server and may only be seen on the date of the opening of Tender.
• AUTOMATIC COMPARISON SCHEDULE: All proposals will be accumulated and a comparison schedule will be generated automatically based on the key comparison fields. This will save time and assist the Technical and Financial committees to carry out rating / ranking upon the accepted proposals.
• REPORT: Different reports will be prepared to analyse the patterns of purchases and expenses.

With the unique qualities available in the ePerolehan system, it will simplify the procurement process of the Quotation and Tender. The procurement process will be better organised and more proficient, as the system aids the Approver, the Committee and the Committee Chairperson in the process of evaluation and decision making, as well as advancing the suggested decision promptly to the Quotation Committee Chairperson or the Tender Board Chairperson.

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